PetDesk Scribe: How AI-powered notes help veterinarians save time and improve care

Veterinary providers are professional multitaskers, but manually generating Subjective, Objective, Assessment, and Plan (SOAP) notes often necessitates working through lunch or staying late at the clinic. PetDesk Scribe is here to change that.

Using Artificial Intelligence (AI), PetDesk Scribe automatically dictates client consultations into accurate, high-quality medical notes that meet industry requirements. That means you can remain focused on the client and patient, without the distractions of manually writing notes or typing on the computer. We’re covering everything you need to know about this new AI-powered solution that’s loved by both veterinarians and pet parents.

The burden of manual note-taking

Ensuring accurate records of patient histories, examinations, and treatment plans is important for every veterinary practice, but how that information is documented is even more critical to creating a smooth and stress-free veterinary experience. That’s because traditionally writing or typing SOAP notes and patient summaries is a lengthy process, one that often leads to veterinarians sacrificing their personal time. Not only that, but the constant need to document during consultations can detract from meaningful interactions with pet owners, potentially impacting client satisfaction and trust.​

PetDesk Scribe: a game-changer in veterinary documentation

The veterinary-specific tools you use to support you and your team should make daily clinic life easier. PetDesk Scribe is designed to be a straightforward, user-friendly note-taking solution that automatically generates high-quality notes for you. By using advanced AI technology, this powerful tool automates the transcription of your medical notes, offering a simple and efficient alternative to traditional note-taking methods.

How PetDesk Scribe works: three simple steps

• Record: During an appointment, you can use the standalone mobile app to record the entire consultation. With a simple tap on the “Record” button, you can stay focused on the client conversation while AI accurately captures the audio.

• Transcribe: Once you press “Stop,” the recorded audio is automatically transcribed into high-quality, detailed, and organized SOAP notes and client summaries that meet industry standards. This quick and thorough process ensures all critical information is neatly and accurately documented—without the need for manual input.​

• Approve: The transcribed notes are accessible through an intuitive web app, allowing you to easily review, edit, and finalize the documentation when you’re ready to.​ Once approved, you’ll receive easy-to-read notes and ready-to-send summaries that aim to improve client understanding and compliance with their pets’ health needs.

It’s that simple—with a high-quality solution like PetDesk Scribe, you’ll minimize the risk of errors associated with manual note-taking in half the amount of time.

Benefits of PetDesk Scribe for veterinary practices

Save valuable time and effort each day

One of the most significant advantages of PetDesk Scribe is the amount of time and energy it saves for veterinarians. By automating the transcription process, vets can reclaim hours previously spent on manual note-taking. Instead of guessing what your handwriting says or trying to remember specific appointment details, PetDesk Scribe captures every key detail and accurately organizes the information into structured SOAP notes and patient summaries. This added level of efficiency helps practitioners focus more on patient care, and reduces the need for after-hours administrative work.​

Receive accurate, high-quality notes

PetDesk Scribe doesn’t just transcribe; it makes sure all notes are high-quality, well-organized, and follow best practices. This keeps medical records consistent and accurate, which is ideal for the overall productivity and collaboration of the whole team. With a structured format, you and your colleagues can quickly review patient history, easily access and share information, and work together in a more cohesive way. By sticking to industry standards, PetDesk Scribe helps keep data reliable, reduces mistakes from messy notes, and ensures pets get the right care they need.

Improve client relations

Maintaining clear and concise veterinary communication with pet owners is vital for ensuring compliance with treatment plans and building lasting trust. Once you’ve approved the AI-transcribed notes, you’ll receive easy-to-follow summaries that are ready to be sent to pet owners. This creates a new level of veterinary transparency that makes it easier for pet owners to understand their pets’ health needs, ultimately enhancing their experience and strengthening their bond with you.

Concentrate more on patient care

PetDesk Scribe eliminates distractions from every appointment, such as having to constantly write or type notes while trying to remain attentive to the client conversation. That means you can truly focus on the pet and pet parent, rather than a notebook or computer screen. This clear and attentive communication allows you to understand a pet’s exact health needs or concerns from the pet owner, helping you improve your delivery of care with a proper assessment for next best steps.

A step toward better work-life balance

Working through lunch, extended hours—veterinary professionals are at a high risk for burnout due to the demanding nature of the industry, especially without the right tools at their disposal. By reducing the time required for daily documentation, PetDesk Scribe supports veterinarians in completing their work more efficiently, allowing for a less stressful routine and healthier work-life balance.​

Looking ahead: the future of veterinary documentation

New AI-powered, high-quality tools like PetDesk Scribe mark a significant milestone in veterinary medicine. As technology continues to advance, these veterinary-specific solutions offer a reassuring future in strengthening practice efficiency, patient care, and client satisfaction.​

That’s why PetDesk is thinking even bigger; we’re looking at ways to make your clinic even more successful with PetDesk Scribe. From accelerating follow-up tasks and callback summaries to enabling deeper integrations with other PetDesk solutions, our goal is to create a flawless experience where Scribe doesn’t just help with note-taking, but actively supports the way your clinic runs each and every day. We’re committed to evolving PetDesk Scribe into a solution that makes documentation and clinic workflows as simple and effortless as possible—and we’re on our way toward doing just that.

See the PetDesk Scribe difference for yourself 

This isn’t just another AI transcription tool—PetDesk Scribe is the future of transcribing high-quality, error-free medical notes in as little time as possible. It’s a groundbreaking solution, one that allows veterinary providers like yourself to spend more time focusing on clients and patients and less on manual tasks.

If you’re ready to cut down on time-consuming work and elevate your delivery of pet care, don’t wait to reach out to a PetDesk Scribe expert. We’ll show you exactly how PetDesk Scribe and other PetDesk solutions can make your clinic more productive, your staff less stressed, and clients satisfied.